When the Thesis Advisor and the candidate decide that the research has been satisfactorily completed, the candidate will prepare a dissertation thesis in accordance with Graduate School regulations (see A Guide to Preparing Your Doctoral Dissertation). (Note that if the PhD Thesis Defense is not completed within five years of obtaining dissertator status, the student must re-take the Preliminary Exam, or ask for an extension from the Graduate School and notify the SoP Graduate Coordinator of this request). If changes in the Thesis Committee are made after a warrant has been requested from the Graduate School, then a revised form must be signed and submitted to the Graduate School for approval.
Dissertations must acknowledge contributions received from other individuals, including co-authors of published work that appears in the dissertation. Examples of the types of contributions that should be acknowledged in the document include those who helped design the research, execute the research, analyze the data, and/or writing, proofing, or copy editing the manuscript (effective September 2, 2017). This is in accordance with new UW Graduate School policy: https://kb.wisc.edu/gsadminkb/page.php?id=71658
At Least 6 Weeks Prior to Defense Date:
- Schedule the PhD Defense: Inform the SoP Graduate Coordinator (firstname.lastname@example.org) of the date and title of your dissertation; request that the PhD warrant be ordered from the Graduate School. Follow instructions outlined by the GraduateSchool:
At least 2 weeks prior to Defense date:
- Submit a copy of your Thesis to all members of your Thesis Committee.
- A Thesis Committee member has the right to remove him/herself from the student’s Thesis Committee if the student does not follow this step.
- Submit to Debbie King (in the PSD 6th floor division office) a seminar notice of the final PhD Defense that includes the Thesis Title, Abstract, Author, Date, and Location.
At the PhD Defense:
- The PhD Defense is comprised of two components: an open and closed session
- The open session consists of a formal public seminar (approximately 45-50 min) followed by a short public question and answer period
- The closed session immediately follows the open session and consists of an examination period wherein only the examinee and Thesis Committee are present
- Obtain signatures of Thesis Committee members on the Warrant and Title pages.
Following the PhD Defense:
- See Steps 2 (Payment of the Dissertation Deposit Fee), 3 (Complete Doctoral Exit Survey), 4 (Electronic Deposit of your Dissertation) and 5 (Optional Graduate School Final Review) found in the Guide to Preparing your Doctoral Dissertation.
- Final grade reports must be completed for all courses in progress when you complete the PhD and deposit the dissertation at a time that is not at the conclusion of a semester. In this instance, see the SoP Graduate Coordinator for the appropriate forms.
II. Material Submissions
To the SoP Graduate Coordinator:
- A current CV or resume with complete publication citations (an electronic version is preferred)—send to email@example.com
To the Thesis Advisor:
- A bound copy of the Final Thesis