All faculty and staff in the University of Wisconsin–Madison School of Pharmacy are committed to student success, and therefore have a strong desire for all students to perform well academically. In rare and specific circumstances, academic remediation may be the optimal strategy to employ in order to ensure students achieve competency in required course material and to minimize the disruption of their progress through the PharmD curriculum.
Remediation is defined as a way of addressing unsatisfactory performance in the overall course (final letter grade of “F”) and is an opportunity for students to demonstrate improvement and satisfactory performance in course content without having to repeat the course. Remediation is a privilege given to students with regular course attendance and participation, and is predicated upon active and complete cooperation with any warnings or interventions.
Academic remediation is not intended to allow students to progress in the curriculum with substandard knowledge of required course material, nor is it intended to provide students a path forward in the curriculum for which they are not adequately prepared. It is not a means to permit students to enroll in courses for which they have not demonstrated competency in prerequisite material. The UWSOP recognizes that remediation may not be appropriate for students who have performed unsatisfactorily in multiple content areas within a course and/or multiple courses within a semester. This policy is intended to advance communication about student progress among the student, faculty, and staff, and is intended to promote transparency and clarify procedures for when student performance is substandard. By having a clear and consistent remediation policy, the UWSOP can ensure all students’ progression through the PharmD program appropriately reflects adequate competence and proficiency.
Reasons for Policy
This policy is intended to comply with Standard 17.1 of the Accreditation Council for Pharmacy Education’s (ACPE) Standards 2016 on student progression and unsatisfactory performance in the PharmD curriculum.
The University of Wisconsin–Madison School of Pharmacy is committed to verifying that students’ progression through the PharmD program appropriately reflects their level of competency. Through this policy, the faculty and staff of the University of Wisconsin–Madison School of Pharmacy will attempt to remediate academic deficiencies in specific content areas and in a timely and appropriate manner. The appropriate approach for remediating academic deficiencies could be by satisfying an early warning intervention plan during the course, remediating material after the course, or repeating the course in its entirety.
These policies apply to all required pre-APPE PharmD courses. Elective courses, and IPPE or APPE clerkships are excluded from this policy. IPPE clerkships are not subject to remediation because students will have received notice of poor progress towards benchmarks, and failure to make corrections during the clerkship block will indicate non-compliance with the Early Warning and Intervention Plan.
Students with a final letter grade of “C” or better are not eligible to use remediation in an attempt to improve their grade in a course.
Students may remediate only one course during their registration in the PharmD program.
If a Pharmacology/Toxicology student is enrolled in an affected course, the student is eligible for remediation.
The course coordinator is the final arbiter of course grades.
The “intermediate fail” (IF) grade is a temporary placeholder grade used when course-level deficiencies can be remedied short of repeating the entire course. Remediation is applicable to students who would have earned an “F” in the course without the temporary “IF” placeholder grade. Only students who are otherwise in good academic standing are eligible for remediation.
- Course coordinators are empowered to issue “IF” grades as appropriate for the circumstances but must do so uniformly to all students in their course. Suggested thresholds for a grade of “IF “ are:
- A final course score that is between 2 to 2.5 Standard Deviations (SD) below the mean for the class as a whole.
- A final course grade of “F” is suggested for aggregate scores greater than 2.5 SDs below the mean.
- Two or more midterm scores that are each between 2 to 2.5 SDs below the mean for the class as a whole
- When issuing the “IF” grade, the course coordinator shall establish the remediation plan, including the assessment method, benchmark for successful remediation, and a timeframe for completion.
- The assessment method used in the remediation plan may differ from the assessment method used in the course (e.g., oral vs. written exam). The remediation assessment method is at the discretion of the course coordinator, but the method (eg. written vs verbal) must be applied uniformly to all remediated students in the course. (Exceptions may exist for students holding a McBurney VISA.) If remediation is based upon specific areas of deficiency, it is understood that questions posed to one student may differ from another’s.
- The timing of the remediation challenge is at the discretion of the course coordinator, and:
- The remediation plan must be completed within the academic year in which the student took the course. For first or second-year courses, this allows remediation to occur up to the start of the subsequent fall semester.
- The remediation plan for a third-year course must be in place no later than the end of Block 1 and completed by the end of block 2 of the APPE’s.
- The course coordinator must submit a written remediation plan to the student, the student’s advisor, and the chair(s) of the Student Promotion and Review Committee. This must be done no later than 1 week after semester grades are submitted, but would ideally be done sooner, even before the end of the instructional period.
- Students must sign that they accept or reject the written remediation plan. The written and signed remediation plan is then filed by the student’s advisor in the student’s records.
- Students who reject the offer of remediation will retain their initial assessment scores and as such earn a failing (F) grade for the course, thus having to repeat the course.
- A student has only one attempt (typically a re-examination) to remediate and remove an IF grade.
- If upon re-examination the student’s performance still falls below a minimally acceptable level, a grade of “F” will be issued.
- If the student successfully remediates, the course coordinator will change the grade to a final grade of “D” for the course. No grade higher than a “D” can be achieved with remediation.
- All students who are issued an “IF” grade and attempt remediation must meet with their advisor within the same academic year as the remediation attempt to discuss their performance in the course and plans for improvement.
- Remediation is a privilege earned by the student through regular course attendance and participation.
- Remediated students are expected to meet with their advisor during the subsequent semester of the remediation attempt to check-in on his/her academic situation.
- Students who remediate are expected to seek assistance in course content that builds on the remediated material.
- Verify the student’s eligibility for a remediation attempt
- Monitor final course grades for “IF” grades and remediation attempts
- Meet with students who have received “IF” grades to discuss their progress in the PharmD program.
- Share the trends in remediation attempts with the Student Promotion and Review Committee.
- Contribute to the content and assessment portions of remediation plans as needed
- Course coordinator
- Include information about the course remediation policy in the syllabus
- Develop the remediation plan (typically a re-examination) and distributes it to the student, advisor, and Student Promotion and Review Committee chair(s)
- Check with IT that the student has access to the course material
- Coordinate the administration and grading of the remediation attempt
- Submit a grade change to the Registrar’s Office to remove the ‘IF’ grade holder once the student completes the remediation attempt.
- Director of Assessment
- Update Outcome Tracker records to provide information on student’s previous performance
- Monitor the progression of students who were granted remediation
- Communicate the progression trends to the Assessment and Curriculum committees
- Assessment, Curriculum, and Student Promotion and Review Committees
- Evaluate the effectiveness of the early warning intervention and remediation policies
Approved May 30, 2018